logoInternal/External Vacancy Notice
General Service


 
PART 1 – IDENTIFICATION OF POST
VACANCY REF: Post N.    Programme Associate, G-6 - UNHCR, Tirana, Albania  
 
FROM: 3 – 6 months
 
CLOSING DATE:  April 3rd, 2016                                         DATE:  March 23rd,  2016
 
PART 2 – POSITION REQUIREMENTS
 
2.1 ORGANIZATIONAL CONTEXT. Define the role of the position within the team, describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent. 
 
The incumbent normally receives guidance from more senior programme staff in the operation. He/she may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate. S/he is expected to stay abreast of the challenges posed to the region by the political context, the UN and humanitarian reform and institutional developments.
               
The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. 
 
2.2 FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position.
 
Accountability (key results that will be achieved)
  • The needs of persons of concern in the country are assessed and analysed in a participatory manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning.
  • IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.
Responsibility (process and functions undertaken to achieve results)
  • Assist in negotiating agreements with implementing partners and ensure that IP agreements are established in conformity with UNHCR’s financial rules and the latest Headquarters’ instructions.
  • Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions.
  • Review the implementation and performance of IPs agreements through appropriate physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures; undertake field visits as required.
  • Use UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
  • Assist in keeping donor representatives briefed on developments and assist in the development of funding submissions, appeals and reports.
  • Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
  • Perform other duties as required.

Authority (decisions made in executing responsibilities and to achieve results)
  • Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
  • Enforce compliance with UNHCR’s global strategies, protocols and guidelines.
  • Represent UNHCR in physical monitoring of projects.
2.3 REQUIRED COMPETENCIES, which illustrate behaviours that are essential to achieving deliverables described above, and that are critical to successful performance. All jobs require the staff to abide to the Values and Core competencies of UNHCR.  Where applicable, select a maximum of six Managerial and list up to six functional competencies. Select a maximum of three Cross-Functional Competencies. (Note that the Performance Appraisal and Management System (PAMS) allows for up to five Cross-Functional Competencies to be selected by the staff member and the supervisor.
 
Code Managerial Competencies
1. M001 Empowering and Building Trust
2. M002 Managing Performance
3. M003 Judgement and Decision Making
4. M004 Strategic Planning and Vision
5. M005 Leadership
6. M006 Managing Resources
   
Code Cross-Functional Competencies
1. X001 Analytical Thinking
2. X002 Innovation and Creativity
3. X003 Technological Awareness
4. X004 Negotiation and Conflict Resolution
5. X005 Planning and Organizing
6. X006 Policy Development and Research
7. X007 Political Awareness
8. X008 Stakeholder Management
9. X009 Change Capability and Adaptability
2.4 ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED.  Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.
 
  • Completion of Secondary education and post-secondary training/certificate in Business Administration, Social Science, International Law or related field
  • Minimum 6 years of previous job experience relevant to the function
  • Computer skills (in MS office)
  • Fluency in English and working knowledge of another relevant UN language or local language
 
(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)
2.5 DESIRABLE QUALIFICATIONS & COMPETENCIES.  Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
 
  • Completion of the UNHCR Learning programmes or specific training relevant to functions of the position
  • Good knowledge of UN financial rules, procedures and processes
  • Knowledge of UN/UNHCR specific programmes (MSRP, ATLAS, Focus, etc.)
  • Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities
  • Experience in accounting and finance operations

How to apply

 
Applicants are instructed to submit by e-mail a completed United Nations Personal History form for Fixed Term Appointment (available at http://www.al.undp.org/content/albania/en/home/operations/jobs/) together with a covering letter to: [email protected]
Applications without the above documents will not be considered.
Applications received after the closing date will not be accepted.
Applications will not be acknowledged.  Only shortlisted candidates will be contacted.